Covid-19 (Coronavirus) updates

IMPORTANT – Zoom and stay safe online

Date: 6th Apr 2020 Author: Cathryn Atkinson

We would like to share some information with you in regards to Zoom, an online video conferencing tool.

In March, Zoom added 2.22 million users worldwide; in the whole of 2019, it grew by 2 million. In other words, more people joined over the last month than in the whole of 2019. I suspect many of those had never used a remote meeting platform before. Zoom is a fantastic tool for leaders to hold meetings with other adults and young people.

Safer use of Zoom

From 5th April 2020, Zoom are forcing users to password protect their meeting room. This is an important first step in making meetings safer. Other things to do to protect your Zoom space are:

  • Use a new meeting room each time (ie. don’t use the personal meeting ID)
  • Don’t allow attendees to join before host (Leaders first, then young people. Think carefully about ratios)
  • Mute attendees on joining
  • Turn screen sharing off
  • Set up a ‘waiting room’
  • Lock your meeting room after you have started if possible
  • Don’t publicise your meeting’s link on social media – only send it via email or private message and make sure it is not shared by others
  • Don’t share a screenshot of everyone, especially when it shows the meeting ID
  • Try to have someone who’s job it is to ‘manage the room’ and focus just on doing that
  • Tell people what the ‘Plan B’ is (ie. if you do have to abort the meeting where will the meeting move to and how can people rejoin)
  • Avoid sharing personal information
  • Turn off your microphone, unless it’s needed
  • Make sure you know how to use the platform before starting a meeting.

Please visit the guidance page created to help assist leaders to stay safe online.

If you have any questions, please do not hesitate to get in touch.

Tom Trower
Safeguarding Awareness Co-ordinator
Central Yorkshire Scouts

Put your phone down and what are you left with? Just teamwork, courage and the skills to succeed.’
Bear Grylls, Chief Scout Bear Grylls